In memory of our founder

Co-Founder

"Charles Temanaha"

President

"Roger Mou"

By-Laws

(Translated and edited from the French Version of the Origin of its name A.S. Vaiete)

VAIETE SOCCER CLUB HAWAII

Since 1970

We are not the best because we are the oldest

We are the oldest because we are the best

Copyright©

CONTENT

Section 1: Constitution

Article I (Ownership) ………………………………………………………………………………    3

Article II (Definition) …………………………………………………………….…………………    3

Article III (Purpose) ………………………………………………………………………………..    3

Article IV (Membership) …………………………………………………………………….…….    3

Article V (Administration) …………………….………………………………….……………….    3

Article VI (Constitution Changes) ……………………………….………………………..…….     5

Article VII (Dissolution) …………………………………………………………..………………..   5

Article VIII (Indemnification of officers and Directors) ……………………..……....................  5

 Section 2: By laws

Article I (President) ……………………………………………………………………..…………    6

Article II (1^st Vice President) ……………………………………………………...………………   6

Article III (2^nd Vice President) ……………………………………………………..……………..    6

Article IV (Secretary) …………………………..………………………………………..………..    6

Article V (Treasurer) ……………………………………………………………..………………..    7

Article VI (Fields Manager) …………………………………………………..…………………..    7

Article VII (Commissioner) ……………………………………………………..…………………    7

Article VIII (Equipment Manager) ………….……………………………………...……………..    7

Article VIIII (Registrar) ……………………………………………………………...……………..    7

Article X (Board of Directors) ……………………………………………………………………..    8

Article XI (Training Coordinator) …………………………………………………...………….…     8

Article XII (Team Representatives) ………………………………………………………………     8

Article XIII (Board Absences) …………………………………………………………………….    9

Article XIV (General Meeting – Delegates) ……………………………………………………..    9

Article XV (By-Laws Changes) …………………………………………………………………..    9

Article XVI (Board Vacancy) ……………………………………………………….……………..   9

Article XVII (Board No Confidence Vote) …………………………………...…..………………    9

Article XVIII (Parliamentary Procedure) ………………………..…………………………...…..    10

Article XVIIII (Discipline) …………………………………………………………………………..    10

Article XX (Team Divisions) …………….………………………………………...………………    10

Article XXI (Committees) ………………………………………………………………………….    11

 Section 3: General Rules

Article I (Field and Equipment) …………………………………………...………………………   12

Article II (Uniforms) ………………………………………………………………………………..    12

Article III (Eligibility) ……………………………………………………………………………….    13

Article IV (Assignment of players to teams) …………………………………………………….   13

Article V (Playing time) ……………………………………………………………………………   14

Article VI (Practices) ………………………………………………………………………………    14

Article VII (Teams) ………………………………………………………………………………..     14

Article VIII (Division alignment) ………………………………………………………………….     14

Article VIIII (Postponement of games) ………………………………………………………….     14

Article X (Friendly games) ……………………………………………………………………….     15

Article XI (Coaches) ………………………………………………………………………………     15

Article XII (Referees) …………………………………………………………………………….       15

Article XIII (Protest and appeals) ……………………………………………………………….      15

Article XIV (Code of ethics/conduct) …………………………………………………………….    16

Article XV (General games rules) ………………………………………………………………..    16

Article XVI (Refund) ……………………………………………………………………………….     17

Article XVII (General rules changes) …………………………………………………………….    17

Article XVIII (Sponsors) …………………...………………………………………………………    17

Article XVIIII (Special provisions) …………………………………..……………………………     17

CONSTITUTION

 ARTICLE I

OWNERSHIP:

Vaiete Soccer Club Hawaii is solely owned by Charles Temanaha and Roger Mou at an equal status.   Ownership will be reconstituted by passing on to the next generation within the named owners’ immediate family than respectful appointees elected within the statement in the constitution in article II. 

ARTICLE II

 DEFINITION
The name of this organization shall be VAIETE SOCCER CLUB HAWAII hereafter referred to as the Club. It is a non-profit Club.  “Our founder has proclaimed that a club member who is a Tahitian Native living in the state of Hawaii should carry over the legacy of the club and perpetuate the team spirit and continue the glorify teamwork to the greatest accomplishment that each member can contribute to the club.”

ARTICLE III

PURPOSE

The purpose of this Club is to promote the highest ideals of sportsmanship and fellowship by providing fun, recreation and competition by voluntary participation. This Club will do its best to develop athletic soccer skills, fair play and team work on and off the soccer field. The secondary importance is the winning of the game.

ARTICLE IV

MEMBERSHIP

1. This membership represents adult soccer activities within the Club.

2. All properly registered adult shall pay such registration fees as are established by the President unless waived by the President and shall complete a USSF registration and Player’s Profile forms. Players must abide by the rules and decisions of the Club. If the Club does not provide competition and proper soccer training in a given team division, the adult in that team division shall be released with no refund of fee to play soccer elsewhere.

3. Funds raises will be used for all adult teams.

4. The Club is affiliated with the Hawaii Soccer Association with ultimate affiliation with the United States Soccer Federation.

5. The members of this Club shall be players, supporters, parents or legal guardians of those children participating in the Club, Club Board members, Club sponsors and Club coaches.

ARTICLE V

ADMINISTRATION

1. The Club will be governed and administered by a President but will seek advise from the Board of Directors, hereafter known as the Board.

2. The Board of Directors shall be elected by the President, Head Coaches, Teams’ managers and/or Designated Team Appointees. Each team within the Club shall be entitled to have two (2) delegates at the general meeting. If a team desires to send a Designated Team Appointee in place of the Coach/Manager and/or Team representative, such request must be submitted in writing by the Coach/Manager to the Board Secretary prior to convening the general meeting.

3. Only one family member may serve on the Board at a time. No individual may hold more than one office on the Board at the same time. No more than three (3) individuals from the same team may serve on the Board at the same time. The President shall have the right to hold more than one title.

4. The Board of Directors shall be elected as an option at the annual General Meeting of the Club held in January except for the Officers who shall be elected by the President in January also. The newly elected officers will take title immediately.  Any officer that desires to seek election to another title must first resign the title he/she is holding prior to the next election and their resignation will be effective immediately.

5. In the event any position on the Board of Directors becomes vacant except for the President's position, for any reason, before the end of the position's term, that position shall be filled as follows:

1. The Board of Directors shall elect a replacement as provided below, at the next regular Board meeting or within five (5) days after the position is declared vacant, to serve until the next scheduled election.

2. The President shall provide a slate of candidates (two minimum per vacancy) to the Board. The candidate receiving the most number of votes from the Board of Directors shall be elected to fill the vacancy. 

6. The Board of Directors shall consist of the following officers:

·         Club’s Founder / Co-Founder

·         Club’s President

·         First Vice President

·         Secretary

·         Second Vice President

·         Treasurer

·         Assistant Treasurer

·         Field Manager

·         Registrar

·         Equipment Manager

·         Commissioner

·         Training Coordinator

·         Team Representative

·         Tournament Director

·         Board members

7. Each Board Director present shall cast one (1) vote at each Board meeting except the President, who shall vote only in cases of a tie.

8. Regular meetings of the Board will generally be held on the first Tuesday of each month. Regular meetings may be held at other times if approved in advance by the Board. Two-thirds (2/3) majority of the Board shall constitute a quorum for transacting business, providing one of those present is the President, First Vice President or Second Vice President. The President may call an emergency meeting of the Board.

9. No later than one week following the approval by the Board of Directors of board meeting minutes, the minutes shall be posted to all club members by means of communication through the website.

 ARTICLE VI

CONSTITUTION CHANGES

The Constitution may be amended at the General Meeting of the Club in January, provided that notice of the proposed amendments shall have been given at the December Board Meeting. Any proposed amendments must be submitted to the Club in writing. Any proposed amendments to this Constitution must be in writing to Team Representatives and Coaches/Managers with a post mark no later than fifteen (15) days before voting.

ARTICLE VII

DISSOLUTION

In the event of the dissolution of this Club, all of the assets, after payment in full of all its debts and obligations of whatsoever kind and nature, shall be donated with the approval of the Co-Founder and/or the President of the Club.

ARTICLE VIII 

INDEMNIFICATION OF OFFICERS AND DIRECTORS

Each Officer and Director of the Club, in consideration of his service as such, shall be indemnified by the Club to the extent permitted by law against expenses and liabilities reasonably incurred by him in connection with the defense of any action, suit or proceeding, civil or criminal, to which he/she may be a party by reason of being or having been Director or Officer of the Club. The foregoing rights of indemnification shall not be exclusive of any other rights to which the Director or Officer or person may be entitled by law or agreement or vote of the members or otherwise.
 

BY-LAWS

 The Duties of the Board of the Association are as follows:

ARTICLE I

PRESIDENT

Act as presiding officer who shall have full authority and responsibility for the administration and conduct of the Club within the policies and procedures established which he may in power to over rule. He shall appoint committees as deemed necessary to carry out pertinent functions as approved by the Board. He shall assign duties to all officers as required. As presiding officer, the President is empowered to take prudent and reasonable actions in cases not covered in the By-Laws and such authority is implicit in this office. He may solicit, with or without Board approval, the services of an accountant to review, audit or compile the books and prepare all tax reports as may be required or deemed necessary. He will also be responsible for signing all player and/or team releases, all legal matters and general approval for the club operation.  He will have power to over rule any decisions assessed by the entirely Club Board of Directors with or without reasonable doubt and will take full responsibility for such action.
 

ARTICLE II

FIRST VICE PRESIDENT

Shall succeed to the powers of the President in his absence or vacancy of office. He shall be responsible for the drafting and subsequent changes to the Constitution, By-Laws, General Rules and Playing Rules. He shall also be the Club delegate to any events and/or meetings in place of the President. He shall distribute Rules regarding discipline to all coaches, team representatives, players and members.

ARTICLE III

SECOND VICE PRESIDENT

Shall succeed to the powers of the President in the absence of the President and the First Vice President. Shall be responsible for liaison and good working relationships with government, businesses, sponsors and school entities to promote our club. Also shall chair Committee(s) to secure sponsors, provide special events and to direct ways and means projects including concessions, photography and fund raising where applicable.
 

ARTICLE IV

SECRETARY

The primary duties are to record and maintain the minutes of all meetings, attend to all correspondence and keep records of the Club. The Secretary shall keep a complete list of member teams and shall publish and distribute a current directory of Club officers to Club Board members, coaches and team representatives each season. To maintain a complete list of voting delegates and register said delegates, or their designated team appointee, at general meetings and special general meetings. Also record all votes and serve as Parliamentarian and have on hand at all meetings. The Secretary shall be responsible for and coordinate the insurance program. Will notify all Board members as to the time, date and place of each monthly board meeting. Will notify all voting delegates as to the time, date and place of the annual general meeting and any other special meetings that may arise. Will publish and distribute a newsletter to all players and coaches as approved by the Board.
 

ARTICLE V

TREASURER

Shall deposit all monies of the Club and submit statements of receipts and expenditures and a complete statement of assets and liabilities at the end of each fiscal year (January 1 to December 31). Shall pay all bills properly passed upon and approved by the President. He has the power to pay bills up to $50.00 without President’s approval within the budget limit. All purchases of goods or services over $250 require a minimum of three written bids presented to the President for approval. Any exceptions to this minimum bid requirement must be approved by the President. All checks must be signed by either the President or Treasurer. Blank checks must not be signed in advance. Check signors should review supporting documents (e.g. vendor invoice) prior to signing. Written reports of finances, to include cash receipts listings, cash disbursements listing, bank reconciliation, and other relevant information to the President are required. In addition, the Treasurer shall chair the Budget and Finance Committee which shall prepare an annual budget and submit it the President for the following fiscal year for the President's approval.
 

ARTICLE VI

FIELDS MANAGER

Shall be responsible for securing fields and be a liaison for practices and scrimmages. After teams have formed, he is responsible for scheduling the time and place. He has authority to cancel practices and scrimmages due to weather and other conditions and will notify the applicable coach/managers.
 

ARTICLE VII

COMMISSIONERS

He shall be responsible for procurement, screening and monitoring of all coaches to maintain the highest possible standards of coaches' conduct. Will keep coaches informed on all activities and policies of any leagues. He will notify coaches of canceled games and reschedule dates.  

ARTICLE VIII

EQUIPMENT MANAGER

Shall be responsible for control, collection and storage of all Club equipment and uniforms. In addition, shall provide for approval by the President a proposed equipment budget prior to each soccer year and revisions as required prior to each soccer season. Shall replace or add equipment subject to President approval.
 

ARTICLE VIIII

REGISTRAR

A. Will be responsible for club registration scheduled by January 31 of each year.

B. Will be responsible for informing the public of the times and place of registration for each season, utilizing whatever advertising required as approved by the Board.

C. Will prepare and maintain rosters as required by league and forward them to the appropriate league registrar office along with any dues.

D. Will prepare all team add and delete rosters and assure that league has received copies along with any fees due for the seasons. Will maintain and present to the Board for approval each soccer season before being placed on a roster list of all players who have requested in writing their registration fees be waived.

E. Will coordinate the assignment of players to teams with the Team Coach/Manager

F. Will prepare team and coach rosters required by the league and club for points awarding system.  

G. Will maintain copies of all Team/Player releases and assure the appropriate signatures.

H. Will prepare and distribute to each head coach and no one else their team rosters and assure the appropriate signatures.

ARTICLE X

BOARD OF DIRECTORS

A. Shall transact all business of the Club and shall have the power to enforce the laws of the game, the Constitution, General Rules, Playing Rules and By-Laws of the Club. They shall have the power to settle all disputes and protests. The Board will set up rules governing the divisions, tournaments and other competition within the Club jurisdiction. Decisions of the Board are final except if over ruled by the President. All Board Directors shall submit a written report at Board meetings. The Board shall approve all written contracts involving the Club prior to execution.

B. The Board of Directors shall serve without compensation for their services except for the Officials Commissioner and Registrar who shall receive compensation as approved by the Board. No Board member, including a Board member's team and family, may receive directly or indirectly from the Club or parties who deal with the Club (e.g. sponsor and vendors) any gifts with aggregate values in excess of $100 per soccer year excluding clinic fees, vendor products or services for evaluation and registration fee waivers approved by the President. The Board shall approve compensation fees for any members in the Club.

C. Active Board members who play soccer in the Club will have the registration fee (Not the Club Membership) waived with proper approval of the President. Active current members are eligible for Club Membership waiver if they have attended at least 3 club meetings and 1 event during a season. This is limited and can be restricted by the Treasurer and President

ARTICLE XI

TRAINING COORDINATOR

Shall be responsible for arranging/conducting all certification clinics throughout the Club. These clinics would be coordinated through the Club and offered at regular intervals prior to the Hawaii youth soccer associations and/or community.
 

ARTICLE XII

TEAM REPRESENTATIVES

Team Representative will relay information from the Division to the team and act as a liaison for Club and coaches. Team Representatives are voting delegates at Meetings.
 

ARTICLE XIII

BOARD ABSENCES

Any member of the Board who shall be absent three (3) regularly scheduled meetings per term of office may have his office declared vacant at the discretion of the Board. The vacancy will be filled in accordance with Article IV, paragraph 5 of the Constitution. If the incumbent is ill, the vacancy will be filled temporarily by a person recommended by the President and approved by a majority of the Board until the incumbent resigns or returns.
 

ARTICLE XIV 

GENERAL MEETING - DELEGATES

The President shall call a General Meeting during January. Voting delegates at these meetings shall be Coaches/Managers, Team Representatives and/or Designated Team Appointees. Board members must be Coaches, Team Managers or Designated Team Appointees in order to vote. Each team shall be entitled to have two (2) delegates at the General Meeting. If a team desires to send a Designated Team Appointee in place of the Coach/Manager and/or Team representative, such a request must be submitted in writing by the Coach/Manager to the Board Secretary prior to convening the General Meeting.  These delegates will have one (1) vote each. No delegate shall represent more than one (1) team.
 

ARTICLE XV

BY-LAWS CHANGES

The President must approve any proposed changes for such change to become a part of these By-Laws. Any proposed changes to these By-Laws must be in writing to the Board of Directors no later than fifteen (15) days before the voting at the January general meeting. Notice of the proposed changes must be given at the December Board meeting. Any changes mandated by the President that would affect these By-Laws will automatically become effective without being voted.  Any such changes shall be communicated to the members.
 

ARTICLE XVI

BOARD VACANCY

Any Board vacancy NOT covered elsewhere by these By-Laws shall be filled in accordance with Article IV, paragraph 5 of the Constitution.

ARTICLE XVII

BOARD NO CONFIDENCE VOTE

Any member of the Board shall be required to resign following a vote of no confidence in their ability to remain in their office. Two (2) Board members may initiate in writing a request for a vote in a Special General Meeting to remove a Board member by presenting their case to the total delegates. All Board members must receive notice for a Special General Meeting to remove a Board member fourteen (7) days in advance of a no confidence vote. Member in question has seven (7) days to appeal, if so desired, with a Special General Meeting of all board members to hear ousted member's point of view. A member removed for no confidence would be disqualified from serving on the Board for a period determine by the President.  The President shall intervened and make a final decision as well.
 

ARTICLE XVIII

PARLIAMENTARY PROCEDURE

Parliamentary Procedures published in the constitution, Revised, shall govern all General and Regular Board Meetings.
 

ARTICLE XVIIII

DISCIPLINE

A. The Board shall be responsible for all discipline of all teams, Coaches, Team Representatives, Players, and active Club members and supporters.

B. APPEALS AND DISCIPLINARY COMMITTEE: The members of the Appeals and Disciplinary Committee will be the First Vice President, and three (3) Club members appointed by the First Vice President with approval of the President. The Committee will investigate all appeals and serious infractions of the Club's Constitution, By-Laws or rules. The Committee's decision may be appealed to the Board by filing a written request with the President. The Board has the authority to confirm or veto the decisions of the Appeals and Disciplinary Committee. Decisions of the Board may be appealed and veto by the President for a final ruling.

C. CONFLICT OF INTEREST: A member of the Board or the Appeals and Disciplinary Committee may be a member of any team, but in the event of any grievance involving said team, he may not act in its behalf nor be entitled to vote on the grievance.

D. CAUTIONS AND EJECTIONS: Written reports shall be submitted to the First Vice President by the Commissioner of Officials within 48 hours in all cautions and ejections.

E. DISCIPLINE: All Club members and participants in Hawaii Soccer Association activities must comply within the appropriate league Rules which will be distributed to all coaches, team representatives, players and Club members.

 ARTICLE XX

TEAM DIVISIONS

Teams for the current soccer year shall be comprised of players who are,

1. Men’s Open Team (Competitive, 18 and over)

2. Men’s Over 30 Team (Recreational, 30 and over)

3. Men’s Reserves Team (Recreational, 18 and over)

4. Men’s Junior Team (Competitive, under 18 and over)

5. Co-Ed Team (Recreational, Men’s over 35 and 18 and over for Women)

6. Men’s Over 45 Team (Recreational, 45 and over)

7. Women’s Open Team (Competitive, under 18 and over)

8. Women’s Makule Team (Recreational, over 30)

The current soccer year begins on September 1 and ends August 31 of the following calendar year. To be eligible to play a player must be registered accordingly with USSF and the Club rulings including paying all dues and membership fees.

ARTICLE XXI

COMMITTEES

There will be the following standing Committees. No two members of any committee below may be affiliated with the same team.

A. Nominating Committee appointed by the President with the approval of the Board, consisting of two (2) Board members, who are not up for election and four (4) Association members. If the President is up for election, the Nominating Committee shall be appointed by the First Vice President with the approval of the Board. The Nominating Committee will present a slate of officers at the February General Meeting. Written notice of the proposed new officers must be submitted at the January Board meeting. The Nominating Committee will also provide a slate of candidates for any Board vacancy under Constitution Article IV. Section 5.

B. Appeals and Disciplinary Committee as outlined under Discipline.

C. Constitution, By-Laws and Rules Revision Committee chaired by the First Vice President, consisting of two (2) other Club members as appointed by the First Vice President with the approval of the Board. Proposed changes must be submitted in writing at the December Board meeting for Board review and recommendation. This committee shall present proposed changes approved by the President at the January general meeting and distribute such changes in writing to all coaches and team representatives at least ten (10) days before the January general meeting.

D. Team Assignment Committee chaired by the registrar chaired by the Registrar and consisting of one (1) additional Board member and 2 other Club members to be selected by the Registrar and approved by the Board.

E. Budget and Finance Committee chaired by the Treasurer. Consisting of one (1) other Board member and four (4) Club members appointed by the Treasurer with the approval of the President shall submit for President approval a proposed Association budget for the upcoming fiscal year by January 1 of each year. The budget should include a summary of proposed expenditures and the projected revenues which will be used to finance such expenditures. Shall recommend the amount of registration fees (i.e. fee charged each player per season) for the upcoming fiscal year for President Approval. Shall review Club's books and submit for President Approval the Club's annual financial statements for the previous fiscal year by January 30th.

F. Tournament committee chaired by the Second Vice President or volunteer approved by the Board and President. Shall consist of at least two (2) or more Club members other than Board members and spouses. Shall be responsible for all aspects of the Pacific Cup Invitational Soccer Tournament from advertising in the Pitch, to post-tournament clean-up.

 GENERAL RULES

ARTICLE I

FIELD AND EQUIPMENT

1. The Club will secure fields permits for practices, friendly scrimmages and tournament.

2. The Club shall line the fields, if necessary.

3. The Club shall furnish soccer balls for practices and official games.

4. The Club shall furnish sponsored training shirts

5. The Club shall furnish tables, cooler and shading tent for social event.

ARTICLE II

UNIFORMS

1.       The Club will provide uniforms for registered players at the beginning of each season.  A player not registered (Did not pay membership fee) will provide or buy from the Club his/her own a uniform.  A uniform consists of a shirt and short.  Uniforms are the property of the Club, unless there are purchased on your own.

2.       All teams shall wear the uniforms provided by the Club under Article II.  All teams shall wear alternative black short and white socks for all official games.

3.       The goalkeeper shirt must be clearly distinguishable from his team and the opposing team’s colors but not black.  The Club will provide a goalkeeper shirt.

4.       If at any time there is a color conflict between two playing teams, the home team changes colors to the satisfaction of the referee.

5.       A player shall not wear anything that in the opinion of the referee is dangerous to himself or other players, e.g. watches, rings.

6.       It will be the responsibility of the Coach to distribute uniforms each season in accordance with Board procedures.  Uniforms are not to be taken home by the player.

7.       Shin guards shall be worn by all players.

8.       Only White Socks shall be worn which completely cover the shin guards.

9.       Jersey shall be tucked in at the beginning of each game.

10.   Each player shall have an assigned number during each game if not season.

11.   Assigned uniforms given to a player that is not returned or missing to the appointed person in charge of washing uniforms, will be responsible to replace such uniforms or fine to cover the cost to replace them.

ARTICLE III

ELIGIBILITY

1. No player may be assigned to a team roster without first turning in to the Club Registrar a registration form, and the appropriate registration and membership fees as specified by the Board. Registration fee for players under economic hardship will not be waived. A written request for registration fee "payments" must be submitted to the Board no later than the 4^th game played by the player for extending payment due date. Terms and conditions to be determined based on individual needs and will be determine for final approval by the President.

2. New players shall provide a birth certificate or equivalent to the Registrar for birth date verification. The Board may require reexamination of the proof of age in the event of a dispute. At the discretion of the Registrar and applicable Commissioner late sign-ups may be accepted. Player release forms for new players who are under the age of 18 must be signed by the parent or legal guardian(s).

3. No player may play for a team other than the one with which he is assigned and it can be more than one team. Only USSF registered players may practice with the club and an affiliated Club(s).  A practice tryout is required for your eligibility.

ARTICLE IV 

ASSIGNMENT OF PLAYERS TO TEAMS

1. Teams will be formed prior to the beginning of each soccer season under the supervision of the Club Coach Director and/or the President.  No person may be involved in the assignment of players in the division in which he is strictly a player.  Team manager will be asked for second opinions on the selection. They may serve on the Team Assignment Committee to help form teams in other divisions.

2. The Board will decide on number of teams and number of players per team in each age group.

3. The criteria for the formation of teams will be as follows:

   • Returning players within the same team as the previous season will remain with the same team, unless player requests to be placed in the open draw or another team. New players shall be placed in the proper player pool within their skill ability and/or age factor.

   • Each Coach/Manager has the right to have their players move as necessary to balance out the entire Club.  These players need to be identified prior to the draw.

4. A player may play more than one Team within the Club guide rules but may be restricted depending on certain condition provided by other Club Team. Requests to participate in specific Team must be clearly detailed by the player for final approval by the President and/or Coach Director.

 ARTICLE V

PLAYING TIME

Playing time may be reduced for medical or disciplinary reasons, in which case the coach will determine your playing ability time during the game.
 

ARTICLE VI

PRACTICES

1. Practices during the soccer year are subject to change and mandatory for the Open Competitive Team.

2. No practice shall exceed three (3) hours in length.  Practices will be in 2 sessions minimum per week but limited to 4 sessions.

3. Practices determine your ability as a team player but also justify how it would affect your starting playing time during a game.

4. Practices are awarded with points and accumulative all year round which at the end will be calculated for prizes during our annual Christmas’ party.

5. Scrimmage games shall constitute a practice.

6. Players attending at least 10 practice sessions will qualified for a free training T-Shirt.

7. Tennis and soccer shoes are required during practices.

ARTICLE VII

TEAMS

In general, teams will be complete at twenty two (21) players but at the discretion of the Coach/Manager, team rosters can contain a maximum of twenty five (25) players. 

ARTICLE VIII

DIVISION ALIGNMENT

Division shall consist of the older and/or more experienced teams.  If there are an insufficient number of teams, only one division may be established. Divisions must define with a unique identity. (Men’s Reserves Team, Men’s Open Team, Men’s Over 30 Team, Men’ Over 45 Team, Co-Ed Team)

 

ARTICLE VIIII

POSTPONEMENT OF GAMES

1. Teams must report to the playing fields ready to play unless coaches have been previously notified by the applicable Commissioner or his designee, that a game has been canceled.

2. If a team does not field the minimum number of players within 10 minutes following the scheduled kick off time, a forfeit shall be awarded to the opposing team. If neither team can field the minimum number of players, the game shall show as a loss for both teams.

3. The referee has the final authority to postpone a game due to field and/or weather conditions.

4. Coaches shall be notified 72 hours in advance of make-up games. Shorter notice is acceptable if agreed to by the two coaches involved.

ARTICLE X

FRIENDLY GAMES

1. Friendly games shall be defined as games which:

   • Are not associated with any other game, either played or to be played, and thus do not lead to a championship.

   • Do not lead to a trophy or award.

   • Do not require a fee to be paid.

   • Are organized in a spontaneous fashion.

2. In the event of inter-association league play, the playing rules of that league will be laid down by the organizing body.

ARTICLE XI

COACHES

1. To become a coach an applicant must complete and sign a form, which states that he has received a copy of and will abide by the Constitution, By-Laws and Rules of the Club. All coaches must be registered by completing a USSF membership form maintained by the Club Registrar.

2. A representative from each team shall meet with the referee immediately following the game to fill in a designated form with game results. Coaches or Team Representatives shall give game report form to the President.

3. If the Club receives four (4) written complaints against a coach about four (4) separate incidents, he shall be reviewed by the Disciplinary Committee. Complainants must be sent within 48 hours of the incident in writing.

4. Coaches are not required to attain a minimum coaching License unless required by the President where he/she will be compensating in some forms.   All coaches are encouraged to attain a coaching license at their own expense.

 ARTICLE XII

REFEREES

Any players taking part in any form of altercation against a referee will be suspended from the club at least 5 games.  Further penalty can be enforced by the Board. 

ARTICLE XIII

PROTEST AND APPEALS

1. All protests must be filed in writing with the appropriate Club Commissioner and/or the President.  All protests must be accompanied by witnesses.

2. The Commissioner and/or the President will review the protest with the protester to determine situation and validity.  

3. The Appeals and Disciplinary Committee will meet to hear the protest within five (5) days of its receipt. All involved parties shall be notified of the protest and hearing and shall be requested to be present.

4. The Appeals and Disciplinary Committee, at its discretion, may when requested in writing to do so, waive the time limit for filing protests, but in no case will an extension of more that ten (10) days.

5. Decisions of the Appeals and Disciplinary Committee may be appealed to the Board of the Club. Such appeal should be in writing to the President within five days of notification by the Committee. The Board and/or the President have the authority to confirm or veto the decisions of the Appeals and Disciplinary Committee.

6. Decisions of the President may not be appealed and will be final.

ARTICLE XIV

CODE OF ETHICS/CONDUCT

1. All spectators, players, members, Board of Directors and coaches shall, during warm-ups, games and post-game soccer field activities, conduct themselves in accordance with the Club Code of Conduct.

2. Complaints alleging violation of paragraph "1" must be delivered in writing (or post-marked) to the appropriate Commissioner within 48 hours of the alleged violation.

3. Within seventy-two (72) hours, any misconduct must inform the President.

4. Any players who are retaliating using faulty language against any members of the club will be suspended for a minimum of 2 games.

5. Any players who are retaliating using physical action against a coach, manager and member of the club will be suspended from all Club activities and reported to the Disciplinary Committee and/or the President.  Suspension will be determined for further action by the President after all facts are presented.

6. Any players who are retaliating using physical action against a Board members and/or officers will be immediately expelled from the club indefinitely.

7. Any players, who are voluntary resigning the club, will be suspended to return back indefinitely.  Exception will be granted with the President’s approval only.

8. Members abusing any privileges, benefits and Club’s properties will be prosecuted accordingly and will be fine and/or some cases ask to resign.

9. Any decisions made on any misconduct by the Board and/or the President may not be appealed under any circumstances.

10. Any Club members who are abusing Club policies, procedures and rules will be fine $10 minimum, carrying up to your resignation of the Club.

ARTICLE XV

GENERAL GAMES RULES

All games shall be played in accordance with the Rules of United States Adult Soccer Association (USASA), the United States Soccer Federation (USSF) and the Federation Internationale de Football Association (FIFA) except where amended by the By-Laws or Rules of Hawaii Soccer Association (HSA).
 

ARTICLE XVI

REFUND

No refund on registration fee will be made after the first game has been played at the beginning of each soccer season and/or attended the first Club event of the year.  Club membership fee is not refundable once payment is received by the Club.  Exceptions will be made only with the President’s approval.
 

ARTICLE XVII

GENERAL RULES CHANGES

The General Rules may be amended by a simple majority vote of those voting delegates present at the January General Meeting, providing written notice has been given at the December Board meeting and to the Coaches/Managers and Team Representatives of the proposed changes, ten (10) days before the voting.  Any changes to the rules shall become effective immediately based on the final approval given by the Club’s President.
 

ARTICLE XVIII

SPONSORS

Due to the valuable financial benefit attribute by our sponsors, all club members are required to advertise within their ability and means of resources all sponsors by promoting their name and products. 

ARTICLE XVIIII

SPECIAL PROVISIONS

Any subjects not covered in the constitution, by-laws and rules can be rectified and edited with a general meeting with the Board.  Only the President will elect to make final changes or rectifications.